Fleet Maintenance
The TIMS Fleet Maintenance module provides the tools needed to track service history, labour and parts costs, breakdown responsiveness, etc. relating to specific vehicles. Reports tabulate and examine these costs identifying accurate vehicle running costs per Kilometre/Engine Hour.
Cost accuracy and analysis is further refined by using our paperless system. The TIMS Workshop Touch Screen enables the mechanic personalised access to view all jobs scheduled for the day, log on and off Jobs real time and report defects.
Management and control of vehicle costs, service schedules and analysis of operational performance, is directly related to the timely gathering of information. TIMS Fleet Maintenance aids in this process by providing accurate and up-to-the-minute information, empowering the Workshop Manager to make decisions at a glance.
Loads of additional detail can be loaded into the vehicle file to give a complete register of features and characteristics of the vehicle including: monitoring devices, ticket machine, air conditioner, accreditation, fuel compliance, permits with renewal dates, details of major components (diff, gear box, engine, etc) and date changed, warranty, dimensions, weight, passenger capacity and plenty more!
Vehicle fixed costs may be entered with the details of the charge to occur. Ideal for assigning registration, insurance, depreciation costs on a monthly basis.
View, Print, File Export, Email an extensive range of reports on Vehicle/Model performance and service costs, service predictions and history, defects reported and history, management summaries for board reporting, fuel tax credit, fuel economy, etc.
Unlimited service types can be defined. Service templates using Days, Kilometres, Engine Hours or Anniversary dates can be used as a basis for deciding when vehicles are due for
a service. Service regime can be applied to models, a vehicle or inventory item.
The Service template acts as a “workshop job card” – predefined for each service type allowing workshop managers to know in advance what parts will be required for up coming services. This also saves time in the data entry of service components.
The generation of service and fault scheduling is housed in a simple calendar. Workshop scheduling can be done for any fleet size for a limitless number of depots. The scope of the scheduling calendar can be entirely defined by you to suit your own typical workflow environment.
The Scheduling Calendar not only enables the scheduling and tracking of services and repairs, it also gives the manager complete point and click access to a wide range of information including: outstanding purchase orders and receiving, yard plan of where vehicles are parked, service and repair history of a vehicle, recurring defects list, overdue services and late services, etc.
Fault logs (defective vehicle reports) can be entered and tracked through the system until they are fully resolved. They can also appear on the workshop job card. A fault log priority can be assigned to each fault giving the workshop manager control over what the mechanic completes as a matter of priority!
Workshop labour costs, spare parts costs, workshop consumables and fuel costs can all be entered and tracked. Cost categories can be defined with a detailed inquiry provided.
The Warranty and Useful Life details stored in the Item (parts) File is automatically checked each time a part is replaced on a vehicle. A Warranty Claim report is generated if the replaced part for that vehicle is less than the Warranty or Expected Life period.
TIMS interfaces with a wide range of fuel bowser systems and external fuel suppliers. Fuel Exceptions reporting and quarantined data from bad-reads in file imports, drastically reduces time in the reconciliation of the daily fuel sheet.